Finmin Order – Time-limit for submission of claims for Travelling Allowances
No.19030/1/2017-E.IV
Government of India
Ministry of Finance
Department of Expenditure
New Delhi, the 13th March, 2018
OFFICE MEMORANDUM
Sub: Time-limit for submission of claims for Travelling Allowances – regarding.
Consequent upon the issuance of General Financial Rule (GFR)-2017, vide Rule 290 of GFR-2017, time-limit for submission of claim for Travelling Allowance (TA) has been changed from one year to sixty days succeeding the date of completion of the journey. Accordingly, in supersession of this Department’s OM NO.F.5(16)-E.IV(8)/67 dated 13.06.1967 & OM No. 19038/1/75-E.IV (B) dated 18.02.1976, it has been decided with the approval of competent Authority that the claim of a Govt. servant to Travelling Allowance/Daily Allowance on Tour/Transfer/Training/Journey on Retirement, is forfeited or deemed to have been relinquished if the claim for it is not preferred within sixty days succeeding the date of completion of the journey.
2. In respect of claim for Travelling Allowance for journey performed separately by the officer and members of his family, the dates should be reckoned separately for each journey and the claim shall be submitted within sixty days succeeding the date of completion of each individual journey. Similarly, TA claims in r/o transportation of personal effects and conveyance shall be submitted within sixty days succeeding the date on which these are actually delivered to the Govt. servant at the new station.
3. The date of submission of the claims shall be determined as indicated below :-
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(i) ln the case of Officers who are their own Controlling Officer. |
The date of presentation of the claim at the Treasury/Cash Section. |
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(ii) ln the case of Officers who are not their own Controlling Officer. |
The date of submission of the claim to the Head of Office/Controlling Officer. |
4. In the case of claims falling under category 3(ii), which are presented to the Treasury after a period of sixty days succeeding the date of completion of journey, the date of submission of the claim will be counted from the date when it was submitted by the Govt. servant to the Head of office/Controlling Officer within prescribed time-limit of sixty days.
5. A claim for Travelling Allowance of a Govt, servant which has been allowed to remain in abeyance for a period exceeding one year should be investigated by the Head of the Department concerned, If the Head of Department is satisfied about the genuineness of the claim on the basis of the supportive documents and there are valid reasons for the delay in preferring the claims, the claims should be paid by the Drawing and Disbursing Officer or Accounts Officer, as the case may be, after usual checks.
6. These orders are not applicable in r/o Leave Travel Concession (LTC) claims which are governed by separate set of rules of DoPT.
7. These orders shall be effective from the date of issue of this O.M
Travelling Allowance Definitions
‘Employee’ means persons employed by the Company including temporary employees and those on probation but does not include part-time or casual employees.
‘FAMILY’: Means (1) employee’s wife or husband, as the case may be, residing with the employee (not more than one spouse is included in the term “family”) (2) legitimate children including legally adopted children and step children, parents, step mother, minor brothers (below 18 years), unmarried or widowed sisters who are wholly dependent on and residing with the employee.
‘CHILDREN’: Also include major sons (18 years and above), married daughters including widowed daughters.
‘Dependent’ for the purpose of these rules will cover a family member whose individual income from all sources does not exceed Rs.1500/- per month. Scholarship/Stipend received by the children of employees will not be treated as income for the purpose of deciding dependency on the employee.
‘Pay’ means basic pay together with deputation pay, personal pay, special pay and non-practicing pay. In the case of re-employed pensioners, pension plus pensionary equivalent shall be treated as pay.
‘Day’ for the purpose of calculating daily allowance is to be taken as the period of 24 hours from the scheduled time of departure from the Headquarters in respect of any particular tour.
‘Transfer’ means movement of an employee from the Headquarters to another station where he/she is posted.
A ‘tour’ is a journey undertaken for Company’s work out of the Headquarters where the employee is posted. A tour will be deemed to have commenced from the scheduled time of departure of the mode of transport and shall end at the actual time of arrival of transport at the Headquarters station. Read More:-
8. In so far as the persons serving in the Indian Audit & Accounts Department are concerned, this order issues in consultation with the Comptroller & Auditor General of India.
(Nirmala Dev)
Deputy Secretary to the Government of India