Correction of Date of Birth in Family Members in Service Record
Date of Birth Fundamental (Fourth Amendment) Rules, 1979:-
The Date of Birth of the Government employee gets a mention in Note 6 under Fundamental Rule 56 regulating the age of retirement of the employee. It states that the date on which a Government servant attains the age of fifty-eight years or sixty years shall be determined with reference to the date of birth declared by the Government servant at the time of appointment and accepted by the Appropriate Authority on production, as far as possible, of confirmatory documentary evidence such as High School or Higher Secondary or Secondary School Certificate or extracts from Birth Register.
Alteration in the date of birth can be made by Government servant only within five years of his entry into Government service, with the sanction of a Ministry or Department of the Central Government etc. subject to the following conditions.
a) A request in this regard is made within five years of his entry into Government service;
b) It is clearly established that a genuine bona fide mistake has occurred; and
c) The date of birth so altered would not make him ineligible to appear in any school or University or Union Public Service Commission examination in which he had appeared, or for an entry into Government service on the date on which he first appeared at such examination or on the date on which he entered Government service.
In the judgement given by the Supreme Court on 19.02.1993 in Civil Appeal No.502 of 1993 (Union of India Vs Harnam Singh), the Supreme Court has inter-alia observed that in regard to the Government servants who had joined service prior to 1979 the correction of date of birth should be made within a period of five years from 1979. The Supreme Court has also observed that:
“Inordinate and unexplained delay or laches on the part of the part of the respondent to seek the necessary correction would in any case have justified the refusal of relief to him. Even if the respondent had sought correction on the date of birth within five years after 1979, the earlier delay would not have non-suited him but he did not seek correction of the date of birth during the period of five years after the incorporation of note 5 to Fundamental Rule 56 in 1979 either. His inaction for all this period of about thirty five years from the date of joining service, therefore precludes him from showing that the entry of his date of birth in service record was not correct”.
The Government policy regarding rejection of belated claim for alteration in date of birth is thus reinforced by the observations made by the Supreme Court in the judgement in Civil Appeal No.502 of 1993 (Union of India Vs. Harnam Singh).
Date of Birth DOPT Notification and OM
DoP&T Notification No.19017/7/79-Estt (A) dated 30th November, 1979)
DoP&T O.M.No.19017/2/92-Estt (A) dated 19th May, 1993)
DOP&T OM – F.No.19017/1/2014-Estt (A-IV) dated 16th December, 2014
DOP&PW OM No. 1/23120 12-P&PW(E) dated 13th September, 2012
Change in Date of Birth/Age of Family Pensioners
- Supporting documents.
| Ser No |
Correction/amdt of date of birth of | Supporting Documents |
|---|---|---|
| (a) | Children | (i) Birth Certificate issued by Concerned Registrar of Births (in case child is yet to join school) (ii) For Matriculate/School Going Children, Matriculation Certificate or equivalent issued by State Board of Education, CBSE and ICSE as the case may be (In case child is in lower class, then date of birth recorded in school records duly certified by Head of School). Such certified will be got further verified by Record Office Concerned. Certificate issued by KG/LKG& UKG will not be accepted. (iii) Declaration by applicant through an affidavit sworn in before a Class I Magistrate/Notary. (iv) Application from Indl concerned. (v) Recommendation of Zila Sainik Welfare Officer. |
| (b) | Wife | (i) Birth certificate issued by concerned Registrar of Births. OR (ii) For matriculate, matriculation certificate or equivalent issued by State Board of Education, CBSE and ICSE, as the case may be. OR (iii) In case wife is non matriculate, then Aadhar /UID Card. (iv) Marriage certificate showing date of birth of bride issued by Registrar of Marriage. (v) Declaration of applicant through an affidavit sworn in before a Class I Magistrate/Notary. (vi) Application from individual concerned. (vii) Recommendation of Zila Sainik Welfare Officer. |
| (c) | Parents | (i) Birth cert issued by concerned Registrar of Births. OR (ii) For matriculate, matriculation certificate or equivalent issued by State Board of Education, CBSE and ICSE, as the case may be. OR (iii) In case of non matriculate, then Aadhar/UID Card. (iv) Declaration by applicant through an affidavit sworn in before a Class I Magistrate /Notary. (v) Application from indl concerned. (vi) Recommendation of Zila Sainik Welfare Officer. |
| (d) | Brothers/Sisters | (i) Birth Certificate issued by concerned Registrar of Births. (ii) For matriculate /school going children , matriculation certificate or equivalent issued by State Board of Education, CBSE and ICSE as the case may be. Those who are still in school, then date of birth recorded in school records to be certified by Head of School (such certificate will will be got verified further by concerned Record Office) . (iii) Declaration by applicant through an affidavit sworn in before a Class I Magistrate/Notary. (iii) Application from individual concerned. (iv) Recommendation of Zila Sainik Welfare Officer. |
- Application will be processed by Zila Sainik Welfare Officer . All documents will be submitted in original alongwith one copy to be attested by Zila sainik Welfare Officer /Dir RSB as the case may be.
Auth :- IHQ of MoD (Army) letter No A/20105/MP 8 ( I of R) (a) dated 27 Jan 2014 and even No dt 13 Nov 2014.
Change of Name of Widows of Deceased Soldiers and Wives of Veterans
- Application from widow/veteran alongwith supporting documents duly attested and recommended by respective Zila Sainik Board.
- Photocopy of original discharge book duly attested by Zila Sainik Board to be att with application.
- Supporting documents.
| Ser No |
Description of Document | Remarks |
|---|---|---|
| (a) | Aadhar Card | Mandatory (CTC/Self attested) |
| (b) | Pension Certificate OR PAN Card OR Birth Certificate issued by the Registrar of Birth and Death OR Matriculation Certificate with photograph issued by recognized School Board OR Voter Identity Card OR Indian Passport |
CTC/Self attested |
| (c) | Affidavit/Self declaration duly attested by Zila Sainik Board as per Specimen encl as Annex I | Original |
| (d) | News paper advertisement for change of name of spouse as per specimen encl as Annex II | Original |
- Part II order will be published by the Record Office on approval of OIC Records. Zila Sainik Board/Widow/Veteran will be given a copy of Part II order. Format of Part II Order att as Annex III. Zila Sainik Board will endorse the changes in Original Disch Book with full signature of ZSWO.
- On receipt of Part II order, Zila Sainik Board will incorporate changes in the Original Disch Book.
- LPC cum data sheet duly signed by the spouse/veteran and verified by the PDA (Bank/DPDO). Record Office will process LPC cum data sheet for issue of corr PPO.
- In case of offers Only. LPC cum data sheet as attached will also be fwd duly authenticated by the PDA (DPDO/Bank).
Auth :- IHQ of MoD(Army) letter No A/20105/MP 8 ( I of R)(a) dt 03 Apr 2018.
Documents Required for Change of Bankers
- Application form from the Bank for opening of Account (sample form att).
- Service Particulars of Officers/JCOs/OR.
- Copy of 1st Page of Previous Pass Book and cancelled/Blank cheque having complete address of the Bank.
- Previous account will not be closed till pension/salary commence in new account.
- Documents required by the Bank for Opening of New Account. (a) Aadhar Card.
- (b) PAN Card.
- (d) Address Proof .
- (e) Photograph of single/Joint as required.
Affidavit for Date of Birth Proof Form PDF Download
