Representation from Government servant on service matters – reiteration of instructions
F.No.11013/08/2013-Estt(A-III)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
Establishment A-III Desk
North Block, New Delhi
Dated August 31, 2015
OFFICE MEMORANDUM
Subject:Representation from Government servant on service matters – reiteration of instructions – regarding.
The undersigned is directed to refer to O.M. of even number dated 6th June, 2013 wherein instructions have been issued on submission of representation by Government servants about their service matters. In spite of these instructions, it has been observed that Government servants including officers/ officials of para military forces and Army personnel continue to represent directly to the Prime Minister, Minister, Secretary (P) and other higher authorities, directly.
2. As per the existing instructions, wherever, in any matter connected with his service rights or conditions, a Government servant wishes to press a claim or to seek redressal of a grievance, the proper course for him is to address his immediate official superior, or Head of his office, or such other authority at the appropriate level who is competent to deal with the matter in the organisation.
3. Such submission of representations directly to other authorities by- passing the prescribed channel of communication, has to be viewed seriously and appropriate disciplinary action should be taken against those who violate these instructions. This can rightly be treated as an unbecoming conduct attracting the provisions of Rule 3 (1) (iii) of the Central Chill Services (Conduct) Rules, 1964. It is clarified that this would include all forms of communication including through e-mails or public grievances portal etc.
4. Attention in this connection is also invited to the provision of Rule 20 of CCS (Conduct) Rules, 1964 prohibiting Government servants from bringing outside influence in respect of matter pertaining to his service matter. Representation by relatives of Government servant is also treated as outside influence as clarified vide MHA OM No.F.25/21/63-Estt.(A) dated 19.09.1963
5. It is reiterated that these instructions may be brought to the notice of all Govt servants including officers/ officials of para military forces and member of armed forces and action taken against those who violate these instructions.
Sd/-
(Mukesh Chaturvedi)
Director (E)
To Telefax: 23093176
Source:Original Order click here
Debasis Chatterjee says
Respected Sir,
With reference to F.No.11013/08/2013-Estt(A-III) dated 31st August 2015 I, Sri Debasis Chatterjee humbly request you that officers and employees may be allowed to make direct representation regarding the grievances, exploitation, nepotism, corruption, deprivation, victimized transfer, deprivation of promotion, forceful extraction of money for celebration of birthdays, farewell parties etc to the higher office, fake data and report generation on Government projects etc. Due to this office memorandum no employee can make any representation on above mentioned issues. especially those officers and staff posted in remote areas or in those offices where there is only two permanent staff and the Govt. office is considered as registered office like National Institute of Miners’ Health, KGF. This controversial office memorandum may be modified in this manner that direct representation can be made to higher authorities with a copy to the reporting officer. In some organisation exploitation in remote areas are rampant in manner. Some officers and staff are buttering superiors to get extension after retirement. Sometimes the staff posted in remote areas give false report on their age and qualification while conducting Government projects. Biased recruitment will take place on cast lines, sex lines, family members friends, kith and kin recruitment in service will take place due to this office memorandum and no staff or officer will be able to expose this corrupt practice especially when a group of officers and staff are involved in this mal practices. This controversial memorandum will increase corruption, exploitation, harassment of employees, sexual harassment of women staff, submission of fake bills, taking bribes etc especially in small Government organisation and remote establishments of Central Government office.. Thanking you.
Yours faithfully,
Debasis Chatterjee